Traveling to Japan for Business-related activities has been part of what makes Japan a busy and great Country.
And if you would like to travel to Japan for Business purposes, then you must get the Japan Business VISA as a basic requirement.
The purpose of this article is to guide you on how you can successfully apply for this type of Japan VISA.
Japan Business VISA
Some people might not really understand the difference between the Business VISA and Work VISA.
The Work VISA allows you to reside and work in Japan, while the Japan Business VISA allows it’s holders to engage in any business related activity, like attending a business meeting, conferences etc.
Therefore, foreigners that are traveling to Japan on behalf of their Companies, and with the intention of conducting Business conference, would have to apply for the Japan Business VISA.
Do I Need A VISA To Enter Japan For Business Purposes?
Yes! you need a VISA to enter into Japan.
However, there are some Countries that are exempted from getting a VISA before they enter Japan. they are:
- Brunei (VISA exemption for up to 15 days)
- Costa Rica
- Czech Republic
- Dominican Republic
- El Salvador
- Hong Kong
- New Zealand
- North Macedonia
- Republic of Korea
- San Marino
- United Kingdom
- United States
Passport holders of the following Countries are exempted from applying for the Japan Transit VISAs, only if they have a Machine-Readable Passport (MRP), or an e-Passport in line with ICAO standards:
- Indonesia (VISA exemption for up to 15 days)
- Thailand (VISA exemption for up to 15 days)
- United Arab Emirates (VISA exemption for up to 30 days)
Required Documents For The Japan Business VISA
You should compile the following documents for application:
- Japan Busines VISA Application Form, completed and signed. You can download a copy of the application form from the Website of the Japan Ministry of Foreign Affairs (Download here).
- Complete all the fields, even if it does not apply to you: simply write “N/A” rather than leave it blank.
- Your passport, which must be valid for at least another six months and have at least two blank pages for the VISA to be affixed in.
- Passport-size pictures of yourself, with the following specifications:
- Dimensions: 4.5cm x 4.5cm
- White background
- Taken in the last six months
- You must be staring straight ahead, with a neutral facial expression
- Your entire face has to be visible
- Your name and birthdate have to be written on the back
- Flight Itinerary; Include a detailed plan of your arrival and departure dates, flight reservation number, your name, etc. You don’t have to actually purchase the ticket.
- Daily Itinerary of your activities in Japan; You can find a sample itinerary for Japan VISA at the website of the Japan Ministry of Foreign Affair here
- Letter from your Employer, written in a letter with the Company’s letterhead. The letter must state your position in the Company and the details of your trip (purpose, duration).
- If you are the Company’s owner: Business registration form
- Letter of Invitation from the Company in Japan, which is stamped with the Company seal and states the reason and purpose of the invitation. The letter must be addressed to the Japanese Embassy.
- Letter of Guarantee from the inviting Company in Japan, stamped with the company seal.
- The Registration Certificate of the Japanese Company.
- Civil registration documents, as required (birth/marriage certificate, etc.)
- Proof of sufficient financial means to cover the duration of your stay:
- If you are financing your own trip: Bank statements issued in the past three months and the latest Income Tax Returns
- If a Guarantor is financing your trip (or part of it): A Letter of Guarantee and the Guarantor’s Income Certificate issued within the last three months.
Follow the steps below to apply for the Japan Business VISA;
- Contact the Embassy/Consulate/travel agency to book an appointment.
- Collect the required documents for the Japan Business VISA. The inviting Company in Japan will have to send you several documents as well.
- Submit the documents at the Japanese Consular Services or the Travel Agency.
- Wait for the VISA to be processed.
- Collect your passport Embassy/Consulate/travel Agency. If the application has been approved, your VISA will be affixed and you can use it to travel to Japan within three months.
Is The Japan Business VISA All I Need To Stay In Japan?
No, the Japan Business VISA is not valid once you enter Japan. Immediately you arrive Japan, the Immigration officers at the point of entry will review your Japan Business VISA, and the supporting documents, and they will affix a Landing Permit on your passport.
The Business VISA will become invalid once you get the Landing Permit. It is the Landing Permit that allows you to legally enter and stay in Japan for the duration it is issued.
Other Important Things To Note
- The Japan Business VISA is a type of short-stay VISA, which means it is valid for a maximum of 90 days. It is a single-entry VISA and allows the holder to stay in Japan for up to 15 days. But, citizens of certain Countries may be able to get a multiple-entry VISA for Business purposes.
- The fees for Japan VISAs are:
- 3,000 Yen for a single-entry VISA
- 6,000 Yen for a double-entry or multiple-entry VISA
- The Japan Business VISA is a short-term VISA (just like the Japan Tourist VISA), so it does not allow you to engage in any renumerated activities. So, you’re not allowed to work with the Japanese Business VISA.
- The Japanese Immigration Offices do not typically issue VISA extensions for short-stay VISAs, such as the Business VISA or the Tourist VISA.
- The Japanese Business VISA processing time is five working days, beginning from the day that the Embassy or Consulate receives your completed application. But if they have to send your application for further examination to the Ministry of Foreign Affairs in Tokyo, or if they ask you for additional documents, then the time could be extended.